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The Promise – and Perils – of Data & the HR Hiring Process for Healthcare Students


The promise of the future is clear. Data. Advanced insights. AI-driven learnings. All used by HR departments across the country to match the right person with the right open position. Data has the potential to transform the HR hiring process, and, for healthcare facilities in need of skilled professionals, the ability to uncover good short-term fits and find great long-term employees.

But with data comes danger. We know – we’re an accredited Consumer Reporting Agency (CRA) with 25 years of experience, and we live and die by regulations which dictate how and when data can be used in the HR hiring process.


  • Accredited Consumer Reporting Agency with 25 years of experience
  • Partnered with 70% of nursing education programs and significant portion of allied health
  • Compliance experts in FCRA, FERPA, HIPAA, GDPR, CCPA data privacy and use regulations
  • Informed by Seyfarth Shaw LLP, recognized as the premiere law firm on employment law in the US



Future healthcare professionals are in your building right now, attending student clinical rotations and getting first-hand experience in your facility on their way to becoming licensed professionals. CastleBranch provides services to 70% of U.S. nursing education programs, and a significant portion of allied health, and works with the students, education programs and healthcare facilities to ensure valuable data is created, captured and shared during the entire student journey. Data can tell you a lot about the individual – their background, skills, competencies, and experience – and can help HR departments understand whether the student will make a good professional fit upon graduation.


The data exists, but federal regulations on how personally identifiable information (PII) and data can be accessed, shared and used during the hiring process presets a minefield of complications. Regulations, including FERPA, HIPAA, FCRA, EEOC, Title VII, GDPR and CCPA will all come into play, a dense web of federal regulations that place strict limits on how data can be collected and used, with violations costing thousands of dollars per incident.

HR departments want to unlock the power of student data and fill their nursing pipeline with quality applicants. But the logistics associated with collecting and visualizing hundreds of data points per student, while maintaining compliance with all applicable federal regulations, are staggering. After all, to stay compliant, you don’t have to follow this process for just one student, or only for students you think have potential as employees, but for all students in your facility. When using data to make HR hiring decisions, what you do for one must be done for all, including those who may never receive an employment offer.


For decades, CastleBranch has helped schools and employers maintain compliance with data privacy regulations and gain access to data used for informed decision making. It’s why we built the CB Bridges™ platform, which helps students compliantly share data with schools and healthcare facilities during admissions and throughout the clinical rotation journey. Now, we’re offering healthcare facility HR departments CB FutureFocus™. This sophisticated solutions was built to unlock the promise of data – and navigate the regulatory landscape – empowering you to leverage data during the HR hiring process and find valuable new employees in a highly competitive environment.

To learn more about the regulatory landscape, please see our “Data, Ownership, Protection and Compliance When Hiring Healthcare Students” document. For a deeper dive on how the FCRA will impact HR hiring process, please see the white paper from Seyfarth Shaw LLP, a leading firm on employment law in the US. This document is provided for informational purposes only, and is not to be considered legal advice.